Some simple, some a little more difficult. But all of these tips are worth considering if you want to keep your team happy and productive.
1. Have a clear vision.
When you set a task for someone else to do, make sure you know why it’s being done and how it will be used. Knowing the end goals makes the process of getting there so much easier (and more motivating) for everyone! If there are things you're not sure about, that’s okay! Just ask, grab a coffee with the people who will be using it and ask them what they would like it to look like or how it should function to get a complete picture, before the job is even started. It's helpful if you can decide if you want it to look or function a certain way before asking for it to be done, to save ongoing back and forth to get it right.
2. Communication is key.
Communicating the full vision of a task before it is started is so important and is by far the most efficient way to go about getting things done. Be clear about any prerequisites you have for how things should look and let whoever is doing the job know what scope they have to make decisions for optimum functionality and aesthetics. You communicating your wants and needs at beginning, during and at completion of a project is crucial.
3. Use correct procedures.
It’s so great that we live in a time and circumstance where we have so much technology at our fingertips to help us do our work well. Yes, it's always changing and your brain might be most comfortable with handwritten notes, however writing your ‘to do’ list on scraps of paper or using post-its for your appointments can cause havoc.
Technology has made it so easy to collaborate... if you use it! If the staff team are all using a shared calendar and you aren’t correctly updating it, you can look free when you're busy, not let people know where you are and make it harder for your team to plan around you. Similarly, if you’re not saving documents in the shared folders or updating ‘to do’ lists you are crippling your staff’s ability to move forward with confidence and as a team - instead they need to keep checking in with you individually, slowing everyone up.
If you find technology or a particular procedure difficult, ask for help. Ask your admin staff to help you setup a new procedure (using technology or not!) that works