The simplest and most effective email solution.

Clear that inbox once and for all time!

As someone who has managed many other people's email inboxes for work, I can also proudly tell you that right now I have three emails sitting in my inbox and zero of them are unread! And, I get a lot of emails...

Yes, this does seem to have become a source of pride that I should work at killing, but I also really struggle when I see a friend's notification on their phone or when they tell me that they have hundreds (or thousands!) of unread emails. I'm my mind I'm yelling, "HOW DO YOU EVEN SLEEP AT NIGHT?". Yes, this is definitely an issue I need to work on, I know.

But here it is. My simplest, most effective and efficient solution to keeping your inbox manageable. Even if you seem to have ludicrous amounts coming in daily, this is going to help you I promise!

This may put me out of work, but I'm keen to help those that I can.

Ok, here we go:

When you see an unread email, there are three options of what you need to do with it

  1. Respond & Archive: open it, read it, respond to it and do whatever is required (e.g. create a task or put it in your calendar and then hit the archive button. It's done and dealt with! Woo!

  2. Respond & Keep It In Your Inbox: If you respond to an email but are waiting for something to happen in relation to it e.g. the response is important or you're waiting for more information or you need to do something with the information, keep it in your inbox so you don't forget about it.

  3. Archive: send it straight to the keeper! This is for emails that are a final send off from somebody e.g. an email thread that is finished and someone's sent you a "That's great. Thanks!".

There is a fourth option that I'd suggest does not need to happen regularly, but will happen.

4. Leave it as Unread: Read it, decide to deal with it later BUT leave it as Unread so it stands out as one that you need to do something with.

Other tips: